For mobile notaries & signing agents
Your booking page, your back office and your phone, working together. Clients ask and pay; you drive, sign and get on with your day. The mileage log and the books keep themselves.
Most notaries run on a paper planner, a mileage app, a payment app, a spreadsheet and a good memory. This is one thing instead of five.
What you get
Three jobs every notary business has, whether or not anyone is doing them. Here they are done for you, and they share what they know.
Get booked
Clients see a real estimate — your fee per signature plus travel for the distance, estimated by road — pick a time that is genuinely open on your calendar, and ask. You confirm the total; they follow it on their own link, all the way to “on the way”.
Get paid
Text a pay-by-card link from the invoice, or invoice the title company and watch net-30 age. Card payments land in your own Stripe account. We never hold your money and never take a cut.
Keep the books
Your business drives logged as you make them, each tied to the appointment it was for. Notarial fees tracked apart from travel fees — the IRS treats fees for notarial acts differently for self-employment tax, and your preparer will ask. Expenses, a Schedule C summary, a year-end packet.Tax information, not tax advice.
The phone app
Everything the back office does, in your pocket — plus the two things only a phone can do: know exactly how far you drove for work, and take a card at a kitchen table.
Each leg is matched to the signing it was for — there, back, and the courier drop in between. Anything it isn’t sure about, it asks.
By default it records during your working hours and around your appointments — not at midnight, not on your day off. Or choose all the time, or only when you tap Record.
“On my way”, “I’m here”, “Signing started”: each a time on the job. Your client’s link shows when to expect you, and any waiting is worked out for you to bill.
The next appointment, directions, the client’s number, a new request to confirm — one thumb, one screen.
The back office
Whatever you can do on the phone you can do on a bigger screen: confirm a request, correct a drive, invoice a title company, print a journal export, see which renewal is coming up.
The front door
A directory where a customer doesn’t just find a phone number. They see your real availability and your real price — and book you.
Your state and its expiry on your page — and a badge beside them only when the platform itself has found your commission on your state’s own list of notaries.
A review comes only from a signing asked for through your page and completed here. You can reply to one and report one to us; you cannot write, edit or remove one — though the writer’s name and town come off it when they’re taken out of your records. Placement is never for sale.
Only notaries whose commission on file is current and whose plan is active are listed, so a client is not sent to one who has left or whose commission has run out. Your page and your place in it come with every plan, from the first day of your trial.
Built to be relied on
Export everything, any time. If you ever stop subscribing your account becomes read-only — never deleted, never held back.
Card payments travel from your client to your own Stripe account. We are never in the middle of it.
The database can be restored to any second of the recent past — not to last night’s copy.
Fee limits, journal rules and the dates they change are built in, state by state, for all 50 states and D.C. — drafted from each state’s statutes and checked against their text. Where a rule is not settled, the app says so.
ID numbers are kept as the last four digits only. Location is recorded around your work — around the clock only if you choose it — and a drive you file as personal keeps no route.
Hospital basements and parking garages included: drives are recorded on the phone first and sent when there is signal.
Getting started
Your state and commission, where you travel, what you charge, when you work.
Your Google Calendar, so nobody books over your dentist. Your Stripe account, so cards pay you directly.
On your card, your Google profile, your email signature. Every request arrives priced, scheduled and ready to confirm.
Questions
It is built for notaries who show up in person — mobile notaries and loan signing agents — and it also books, prices and journals jobs you do by video, where your state allows it. The video session itself happens on the remote-notarization platform you are approved with; Hand & Seal runs the business around it.
Every state, from the first day: your page, requests, invoices, books and mileage work anywhere. Each state’s notary rules — fee limits, journal fields, ID rules — are drafted from its statutes, cited section by section, for all 50 states and D.C., and the app applies them. They are aids, not legal advice: where a state’s rule is not established the app says so instead of guessing.
No. Start with 14 days free, no card. After that it is $19 a month per notary — or $15 a month, billed yearly ($180 a year). Assistants are free. Monthly is month to month: cancel any time from your settings, and you are not charged again. Yearly is about 20% less — the only commitment there is, and only if you choose it.
Yes. Add your partner as an owner: you share the business — its clients, signings, invoices, books, prices and calendar, with one name on every invoice — and each of you sees and manages all of it. Each notary pays the one plan; an assistant, who books signings and sends invoices without notarizing, is free. Each notary’s journal, mileage log and commission stay their own, and go wherever that notary goes: nobody else in the business reads a journal or a mileage log, and only its owners see a notary’s commission, bond and E&O. If you part ways, the one who leaves takes a copy of the business’s records and the clients they choose into an account of their own; the past books stay where they were made, never divided. A partner is removed only with 14 days’ notice. You can also add employees, who see only the signings handed to them.
No. One flat subscription. Card payments go straight to your own Stripe account, and cash, check or Zelle never touch us at all.
Only if you want to take cards through the app. You can run everything else — and record payments you took another way — without it.
No, and it does not pretend to. Where your state requires a journal, that journal remains your official record. The app keeps a companion record — with ID numbers stored as last-four only — so you can find an entry in seconds.
Both. The phone app — automatic mileage, and “On my way” and “I’m here” at the signing — is for iPhone and for Android, and the back office works in any browser on any device.
You can export all of it, at any time. If you stop paying, your account turns read-only instead of disappearing: the records you may need for years stay reachable, while your page and your place in the directory go offline until you come back. If you want it gone instead, close your account — everything in it is deleted 30 days later.
Almost ready
Hand & Seal opens soon. Tell us where you work and you’re first in line: your invitation arrives a week before sign-up opens to everyone.